COMMITTEES, SOCIETIES & ASSOCIATIONS
(AS DRAWN UP IN THE BYE-LAW FOR AUTO COLLEGE)
In pursuance of the provision made under section 10(3)(n) of the Orissa University Act 1989 read with Article 201 (1) of the Orissa
Universities, First Statute 1990, the U.N. (Autonomous) College of Sc. & Tech., do hereby adopt the Bye-Law containing the
following rules for effective function and imparting quality education both physical and mental under the guidance of the U.G.C. till date.
i) Freedom to determine and prescribe its own courses of study and syllabi;
ii) Freedom to prescribe rules for admission in consonance with the reservation policy of the State Government;
iii) Freedom to evolve methods of assessment of students’ work, the conduct of examinations, and notification of results;
iv) Freedom to use modern tools of educational technology to achieve higher standards and greater creativity.
1. The address of the College shall be U.N. Autonomous College of Science & Technology.
2. The College shall have the following committees to ensure proper coordination and management of academic, financial and general administrative affairs.
a) The ‘Governing Body’ ; here-in -after called G.B;
b) The ‘Academic Council’, hereinafter called AC;
c) The ‘Board of Studies’, hereinafter called BS;
d) The ‘Finance Committee’; hereinafter called FC;
e) The ‘Examination Committee’, hereinafter called EC;
f) The ‘Development Committee’, hereinafter called DC;
g) The ‘Discipline Committee’, hereinafter called DP ;
h) The ‘Library Committee’, hereinafter called LC;
i) The ‘Admission Committee’, hereinafter called ADC;
j) The ‘Students’ Welfare Committee’, hereinafter called SWC;
k) The ‘Planning and Evaluation Committee’, hereinafter called.P&EC
3. Governing Body
Each nominated member shall have a term of two years. A member may also be renominated for a subsequent term of two
years. In case of nominations made under 3A above, the members shall continue to be the members of the GB for two years or till
such time as they shall continue to be members of the Staff of the College, whichever is earlier, Vacancies in the GB caused by
exigencies shall be filled in from the same category for the rest of the term.
The G.B shall be the principal body in the management of the College and shall make all policy decisions and shall have the
i) To manage and administer the revenue and properties of the College;
ii) To create teaching and other academic posts; determine their number, eligibility criteria as per the norms of the UGC and
fix their emoluments in consultation with the FC;
ii) To create all posts, other than academic; to decide their terms and conditions and to make appointments to such posts;
iv) To approve the fees and other charges payable by the students of the College as prescribed by the FC;
v) To institute scholarships, fellowships, awards, prizes etc;
vi) To appoint committees as may be necessary from time to time for different purposes, Curricular and Co-curricular activities;
vii) To appoint Auditors for the ensuing years;
viii) To aprove new programmes of study leading to Degrees both U.G., P.G and /or Diploma and Certificate besides self financing course pogrammes; .
ix) To open accounts in the name of the College in one or more scheduled banks and to lay down procedures for operation
of the accounts;
x) To issue appeals for fund and to receive grants, donations, contributions etc. for carrying out developmental work of the College:
xi) To raise a corpus through donations for the purpose of instituting fellowship, scholarship and awards to deserving students and teachers and endowments for such purposes as may be suggested by the AC;
xii) To make provisions for building premises, furniture, furnishings,equipment, appliances, gadgets and other facilities required for the College;
xiii) To maintain a fund to which shall be credited:
a) Grants provided by Central/State Govt. and U.G.C ;
b) Fees and other charges received by the College;
c) Grants, gifts, donations, received by the College;
d) Money received from any other source from time to time as may be decided by the Principal with the approval of the G.B;
xiv) To maintain accounts and other relevant records and to prepare Annual Statements of Accounts including the balance
sheet for the previous financial year;
xv) To approve the mode of conduct of examinations including entrance tests for admission to various course programmes
and to approve and publish the results for award of Degrees, Diplomas and Certificates as the case may be; to raise funds
from outside sources and seek an exemption of income-tax under section 80(c) and also foreign donations;
xvi) To establish and approve proposal for management and maintenance of hostels of the College;
xvii) To approve the rates of remuneration, honorarium, T A/CA/ DA and other incidental expenses related to examination,
moderation, tabulation and for such persons as appointed for the purpose of examination as recommended by the FC and the EC;
xviii)To do such other acts as to make such decisions as may be necessary for smooth and effective management of the College;
xix) Refer matters to committees concerned for their opinions.
3D. Meeting of the G.B
i) The G.B shall ordinarily meet at least thrice a year. The Secretary shall convene the meetings with no less than 7 clear days notice
and shall submit the proceedings of the meeting to the President soon after the meeting. However, extraordinary meetings can be
convened in consultation with the President as and when necessary (48 hrs notice).
ii) Five members shall form the quorum for a meeting of the G.B.
iii) In case of a need for voting , each member of the G.B shall have one vote. The decisions at the meeting of the G.B shall be made
by simple majority of votes. In case of a tie, the President shallhave a casting vote.
iv)No motion or resolution shall be moved in the meeting of the G.B. without the permission of the President.
v) Every meeting of the G.B shall be presided by the President and in his/her absence by a Working President. In the absence of
both President and Working President, members present will choose one from among them to preside over the meeting. In
such a case, no items other than specified in the agenda shall be taken up.
vi)Decisions may be made by the G.B through circulation of the appropriate resolution (s) among the members. Such decisions
shall be deemed to have been passed provided that at least five members of the G.B. record their views in the affirmative. Such
resolution should be placed before the meeting.
vii)If a member of the G.B fails to attend three consecutive meetings without leave of absence, he/she shall cease to be a member of
3E. Delegation of powers :
The G.B by a resolution may delegate such powers to the President or Secretary/ Principal as it may deem prefer, subject to the condition that the action taken by the President or Secretary/Principal in the exercise of the power(s) so delegated, shall be
reported at the next meeting of the G.B.
4. ACADEMIC COUNCIL (AC)
The AC shall be the principal academic body of the College and shall, subject to provision of rules of the College, have the control
over and be responsible for the maintenance of standards of education teaching and training, inter-departmental co-ordination,
research, examination and test within the College and shall exercise such other powers and perform such other duties and
functions as may be conferred upon it by the G.B.
The AC shall comprise :
i) Principal of the College as the Chairman, Ex-officio;
ii) All heads of teaching departments;
iii) Four senior teachers of the College to be nominated by thePrincipal;
iv) No fewer than four specialists from outside the College representing Commerce, Education, Industry, Law, Medicine and Engineering etc. to be nominated by the G.B. Vacancies arising out of exigency shall be filled up from the appropriate category by the Principal for the rest of the term;
v) Three faculty members of the Utkal University;
vi) A faculty member of the College to be nominated by the Principal as Member Secretary of the AC.
4B Term :
Two years on rotation, except for Ex-officio members. In case of members nominated under (ii), (iii) & (v) above, they shall continue to be the members of the AC for two years or till such date as they shall continue to be members of the staff of the College, whichever is earlier.
i) To exercise general supervision over the academic work of the College and to give directions regarding methods of instruction,
evaluation & research for improvement of academic standards;
ii) To prescribe curriculum/courses of studies for courses leading to degrees and diplomas;
iii)To scrutinize and approve the proposals of the BS with or without modification; if the AC differs from the proposal, it may reject or return the matter to, for reconsideration with necessary reasons therefore. In case the BS resubmits without any change, the AC
shall reserve the right to accept or reject the proposals;
iv)To formulate rules and regulations for conduct of examinations and evaluation, not inconsistent with the provisions of the by law framed thereunder;
v) To formulate rules and regulations for admission to different programmes of study, sports and other extracurricular activities,
discipline, attendance, admission to hostels and for award of scholarship, fellowship and free studentship, for proper maintenance and functioning of the playground and hostels etc;
vi)To recommend to the G.B on measures for improvement of standards of teaching, training and research; introduction of new
programmes of study, if necessary, on abolition or withdrawal of ineffective/failing discipline(s);
vii)To appoint sub-committee(s) to advise on such matters as may be referred to it by the G.B, to consider the recommendations and take actions including making of recommendations to the G.B as the circumstance may demand;
viii)To take a periodic review of the activities of various departments;To recommend institution of teaching post(s) to the G.B;
ix)To avail the services of guest faculty, faculty and / or exchange programmes for various disciplines as and when required;
x) To exercise such other powers and perform such other duties as may be necessary from time to time.
The AC shall ordinarily meet at least once a year with a fifteen day notice by the secretary for each meeting. An extraordinary
meeting may be convened by the Chairman as and when necessary.
i) One-third of the total members shall constitute the quorum for a meeting;
ii) Decisions may be made by the AC through circulation of a resolution among the members of the AC. Such decisions shall
be deemed to have been passed in a meeting provided that at least one-third of the members record their views in the affirmative.
5. BOARD OF STUDIES (BS)
5 A. Composition:
There shall be one BS for each teaching department comprising :
i) Head of the department as Chairman, Ex-officio;
ii) Teachers of the department concerned subject to a maximum of five, preferably from different fields of specialisation;
iii)Two experts on the subject from outside the College to be nominated by the AC;
iv)One expert to be nominated by the Vice Chancellor of Utkal
University from the panel of six names recommended by thePrincipal;The Chairman, with the approval of the Principal may co-opt two experts on the subject from outside the College.
Two years. In case of members under (ii) above, they shall continue to be the members of the BS for two years or till such date as
they shall continue to be the members of the staff of the College whichever is earlier.
The BS of a department in the College shall
i) Prepare the curriculum for various courses keeping in view the objectives of the College, local and national requirement, for consideration and approval of the AC;
ii) Suggest a panel of names to the E C for appointment of question setters and examiners;
iii) Coordinate research, teaching, extension and any other academic activity in the department / College;
iv)Suggest methodologies for innovative teaching and evaluation techniques;
v) Monitor teaching, learning in the College through assessment of learner(s)’ performance and suggest improvement, modification
on the basis of such assessment taking care to see that the curriculum is not changed too often;
vi)Change / modify / improve the curriculum in a subject, if necessary, after assessment of learners’ performance, teachers’ opinion and new developments in the subject but not before three batches of students pass out.
The Principal of the College shall draw the schedule for the meeting of the BS for different departments. Each BS shall ordinarily meet at least once a year.
6. FINANCE COMMITTEE (FC) :
The FC shall comprise :
i) The Principal as the Chairman, Ex-officio;
ii) A person to be nominated by the G.B;
iii) One senior teacher of the College to be nominated by the Principal as member-secretary.
6 B. Term :
Two years. In case of nomination made under (iii) above, theteacher shall continue to be the member of the FC for two years
or till such time as he/she shall continue to be the member of thestaff of the College, whichever is earlier.
6C. Powers and Functions:
i) The FC shall be an advisory body to the G.B and shall meet at least twice a year to prepare the budget estimates relating to grants
received/receivable from the UGC, Government and Nongovernmental sources, income from fees etc. collected and place
them before the G.B for approval;
ii) A separate Account of the Autonomous College shall be maintained;
iii) The FC shall consider the audited accounts of the College;
iv)The FC shall fix limits of the total recurring and non-recurring expenditure of the year based on the income and resources of
the College. No expenditure shall be incurred by the College in excess of the limits so fixed;
v) No expenditure other than that provided in the budget shall be incurred by the College without the concurrence of the Finance
vi)The FC shall prescribe the Admission Fee, Tuition Fee and other sessional charges to be paid by the students, as suggested by
the Ad C
vii) The FC shall recommend rates of remuneration/honorarium for various persons, as suggested by the committees concerned
to the G.B
7 EXAMINATION COMMITTEE (EC)
7 A. Composition
The EC shall comprise
i) The Principal as the Chairman, Ex-officio;
ii) Two members of the AC to be nominated by the Principal;
iij) Three senior faculty members of the College to be nominated by the Principal;
iv) The Controller of Examinations who shall be the Member- Secretary, ex-officio.
The term of the members of the EC shall be two years except for the Chairman and Member Secretary. The members nominated
under (iii) above shall continue to be the members of EC for two years or till such time as they shall continue to be members of the
staff of the College, whichever is earlier.
7C. Powers and Functions:
To recommend to the G.B /Principal with or without modification, the names of suitable persons for appointment of Examiners/
Question Setters, prepared by the BS and vetted by the Controller of Examinations; There shall be a choice of three names to be
considered for the appointment of every question setter and examiner in respect of all the papers of all the examinations;
ii) To consider the reports of Boards of Conducting Examiners (BCE), on the work of chief, additional, special and assistant examiners;
iii) To consider all cases of unfair practice in examinations and make suitable recommendations to the G.B;
iv)To examine and recommend the Examination Fee structure to the G.B getting the concurrence of the FC;
v) To prepare the modalities for entrance tests for admission and to conduct such tests and prepare the merit list for the AdC.
7 D. Powers of G.B vis-a-vis E C :
i) The list of examiners/question setters vetted by the EC shall be ,placed before the G.B for ratification and approval. Thereafter the Principal shall be competent to appoint specific examiners/ question setters for specific papers from out of the approved list;
In urgent cases, the Principal shall be competent to appoint the examiners/question setters outside the panel approved by the
ii) The G.B shall be competent to frame from time to time such rules and issue such directions and instructions as it may deem fit for the guidance of all question setters, examiners, and Board of Examiners and such directions and instructions in all matters
relating to the conduct of examinations shall be final;
iii)The G.B Shall be competent to approve the results of all examinations before publication;
iv)In cases of emergency, the Principal, on the recommendation of Conducting Board (CB) may approve the result of an xamination
on behalf of the G.B provided that such approval must be ratified in the next meeting of the G.B. In matters of exam, the
confidentiality shall be maintained and efficiency in conduct of examinations, evalutions and publication of results shall be the
primary duty of the controller of examination on behalf of the Principal.
7 E. Meeting
i) Ordinarily the EC shall meet at least twice a year.
ii) Any three shall form the quorum for meeting of the EC.
iii) In case of emergency an extraordinary meeting of the EC can be convened by the Secretary in consultation with the chairman as and when necessary.
8. DEVELOPMENT COMMITTEE (DC)
The DC shall comprise :
i) The Principal as Chairman, Ex-officio;
ii) The Vice Principal as Member Secretary, Ex-officio;
iii) One senior teacher from each Faculty nominated by the Principal;
iv)Superintendents of all hostels, Ex-officio;
v) NCC, NSS, YRC officers and Rover &Ranger Leaders, Ex-officio;
vi)One member of FC to be nominated by FC;
viii) Prof-in-charge, UGC matters;
ix)One Nominated by the G.B.
8 B. Term :
Two years except for ex-officio members. In case of nominations made under (iii) above, they shall continue to be members of the
DC for two years or till such time as they shall continue as members of the staff of the College whichever is earlier.
i) The DC shall be the planning body of the College and shall monitor the physical and infrastructural development of the College.
ii) The DC shall place its proposals and recommendations before the G.B. for approval.
iii) The DC shall coordinate with appropriate government authority for implementation of developmental programmes.
The DC shall ordinarily meet at least three times a year convened by the Secretary in consultation with the Chairman.
9. DISCIPLINE COMMITTEE (DpC)
9 A. Composition:
The DpC shall comprise :
i) The Principal as the Chairman, Ex-officio;
ii) The senior most teacher of the College as the Executive Chairman;
iii) The Vice Principal as the Member Secretary;
iv)One senior teacher from each faculty to be nominated by the Principal;
v) Four members of the staff at least one of whom shall be a lady member to be nominated by the Principal.
The term shall be two years except for ex-officio members. The nominations made under (iv) and (v) above shall continue to be
members of the DpC for two years or till such time as they shall continue as members of the staff of the College whichever is
9 C. Functions:
i) The DpC shall be an advisory committee to regulate and enforce discipline among the students, teaching & non-teaching staff of
the college and to take appropriate action wherever necessary.
ii) The DpC shall investigate and consider all matters of discipline of students and employees of the College and shall place their
recommendations before the G.B for approval.
The Meetings of the DpC shall be convened by the Secretary in consultation with the Chairman as and when cases of discipline
10.LIBRARY COMMITTEE (LC)
The LC shall comprise :
i) The Principal as the Chairman, Ex-officio;
ii) One senior teacher to be nominated by the Principal as Executive Chairman;
iii) The Librarian of the College as Member Secretary, Ex-officio;
iv)One teacher from each discipline to be nominated by the Principal as member;
v) Prof-in-charge, UGC matters;
vi)One from the Library Staff to be nominated by the Principal.
The term of each member shall be two years except for ex-officio members. In case of nominations made under (ii), (iv) & (vi) above, the members shall continue to be members of the LC for two years or till such time as they shall continue as members of the
staff of the College whichever is earlier.
i) The LC shall formulate policies pertaining to purchase and procurement of books, journals, magazines, periodicals, furniture, equipment and stationery required for the library and reading room.
ii) The LC shall be responsible for maintenance of all kinds of property of the library and the reading room.
iii) The LC shall make regulations regarding issue and return of books etc.
iv)The LC shall recommend proposals for weeding out irrelevant stock and introducing new material for approval of the G.B.
v) The LC shall submit a phase by phase proposal to computerise the holdings in the library and make them available on-line in future for approval of the G.B;
vi)The LC shall place the annual requirements of the library before the G.B for approval.
vii) The LC shall be responsible for the smooth running of the day to day activities of the Library.
The LC may meet at any time depending upon the requirement but not less than three times a year and such meetings shall be
convened by the Secretary in consultation with the Chairman/ Chairman of the G.B. with at least 48 hours notice. Fifty per cent
of the total members shall constitute the quorum of such meetings.
11. ADMISSION COMMITTEE (AdC)
The AdC shall comprise :
i) The Principal as the Chairman, Ex-officio;
ii) A senior teacher of the College nominated by the Principal as Member Secretary;
iii) One senior teacher from each faculty nominated by the Principal;
iv)One senior teacher from each Post Graduate department nominated by the Principal;
v) Six members of the staff nominated by the Principal representing all the faculties as Admission Officers for respective faculties.
One year. In case of nominations made under (ii), (iii), (iv) & (v)above, the members shall remain as such for one year or till
they continue as members of the staff of the College whichever is earlier.
i) To formulate the general principle of admission, not inconsistent with the existing practices;
ii) To prepare and publish the Admission Forms and Prospectus for Admission;
iii)To call for applications, fix up the last date for submission of applications and dates of admission;
iv)To conduct admissions as per rules laid down;
v) To interpret the rules of admission;
The AdC shall definitely meet once within fifteen days after the end of Higher Secondary Examinations and once within three days
after the declaration of results of Higher Secondary Examinations by the Council of Higher Secondary Education, Orissa and of
Degree Examinations by the Autonomous Colleges and Universities. However the AdC may also meet at any other time
as necessary. All meetings shall be convened by the Secretary in consultation with the Chairman.
13. STUDENTS’ WELFARE COMMITTEE(SWC)
The SWC shall comprise :
i) The Principal as Chairman, Ex-officio;
ii) One of the senior teachers nominated by the Principal to be the Vice-Chairman of the SWC;
iii) Three teachers from each faculty to be nominated by the Principal provided that one third of them shall be lady teachers;
iv)Three students from each class of different faculties to be nominated by the Principal on the basis of merit in the field of academics, sports and other extra curricular activities provided that at least one third of total student members shall be women;
v) NCC, NSS YRC Officers, Rover/Ranger Leaders, PET and Superintendents & Deputy Superintendents of all hostels as exofficio
members. The Chairman shall act as the Director, Students’ Welfare (DSW)
and Secretary to the Committee.